Invoice Management Software Built for Accounting Firms
Stop manually downloading invoices for every client. InvoiceSorter connects to multiple Gmail accounts, extracts every invoice with AI, and exports them to Google Drive, Xero, or QuickBooks — sorted by client and month. Automatically.
The accounting firm invoice problem
- ✗Managing invoice inboxes for 10+ clients manually wastes 5–10 hours per week
- ✗Tax season chaos: missing invoices, unorganized files, last-minute client requests
- ✗Manual data entry leads to errors, duplicate payments, and audit risks
Built for accounting firms that handle multiple clients
Multi-Client Management
Connect unlimited client Gmail accounts. Process invoices separately for each client with automatic categorization and duplicate detection.
Auto Monthly Folders
Every invoice lands in /Invoices/2025/March/ automatically. No manual filing — hand the Drive folder straight to your client.
Export to Xero & QuickBooks
Send extracted invoice data directly to Xero or QuickBooks. Vendor, amount, date, and tax — no re-keying, no copy-paste.
GDPR Compliant
Runs inside your Google ecosystem. Client data never leaves Google infrastructure. Fully GDPR compliant with no third-party data storage.
Duplicate Detection
AI automatically flags duplicate invoices before they reach your accounting software. Prevent double payments and reconciliation headaches.
InvoiceSorter vs. Manual Invoice Management
| Task | Manual | InvoiceSorter |
|---|---|---|
| Collecting invoices from client Gmail | 1–2 hrs/client/month | ✅ Automatic |
| Renaming and filing PDFs | Manual, error-prone | ✅ AI-named, auto-sorted |
| Exporting to Xero / QuickBooks | Manual entry | ✅ Direct sync |
| Duplicate invoice detection | ❌ Often missed | ✅ Automatic |
| Tax-ready folder structure | Hours of sorting | ✅ Instant |
What accounting firms say
“We manage invoices for 30+ clients. InvoiceSorter cut our monthly admin time by 70%. Tax season is no longer a nightmare.”
Maria K.
Certified Accountant, Vienna
“The Xero integration alone saved us 4 hours per client per month. Setup took 10 minutes.”
Thomas B.
Tax Advisor, Berlin
“My clients love getting a clean Drive folder every month. No more email chains asking for invoices.”
Ana L.
Bookkeeper, Ljubljana
Frequently asked questions
Can I manage multiple client Gmail accounts from one InvoiceSorter account?
Does InvoiceSorter integrate with Xero and QuickBooks?
Is client invoice data stored securely?
What invoice formats does it support?
How long does setup take for a new client?
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